Operations Scheduler

Everett, WA, USA Req #913
Thursday, October 8, 2020
Altasciences is a mid-size contract research organization with a unique focus on supporting drug development from lead candidate selection to proof of concept. With over 25 years of industry experience, we provide preclinical and clinical solutions to an international customer base of biopharmaceutical companies. Our full-service offering in this critical stage of drug development includes program management, preclinical safety testing, clinical pharmacology services, manufacturing and analytical services, medical writing, biostatistics, data management, and bioanalysis services tailored to specific research requirements. Altasciences has facilities in Montreal, QC; Kansas City, KS,Seattle, WA and Philadelphia, PA.
Our team is made up of over 1,300 professionals from the medical and scientific fields who work together to achieve a common goal: to contribute to the advancement of life sciences. Bring your talents and forward-thinking approach to Altasciences and help us develop medicines for those who need them, faster.

Do you love animals? Are you passionate about research? Are you someone who can multi-task and maintain organization in a fast paced, changing environment?  Can you work effectively and cooperatively in a team environment under significant time pressure?  If you answered yes to any or all of the above this position may be what you are looking for!

The Operations Scheduler daily routine includes scheduling all Protocol-required tasks for in-life studies, ensuring proper placement of employees into specific study activities based on competency and responsibilities. Additionally, manage the department level study schedule and resources.


  • Support Research Associate Supervisors, Study Supervisors, and Study Directors in the scheduling of all Protocol-required tasks for in-life studies, as well as any other departmental related task
  • Create the employee daily task schedule based on each study schedule and the departmental needs, as well as employee availability
  • Liaison with other departments in order to coordinate logistical challenges associated with the timing and collection of study-required tasks Involved in the departmental and site resource management evaluation and planning
  • Assist with verification and posting of all generated schedules
  • Be available to assist management with scheduling rearrangements in times of need (e.g., late doses, call-outs)
  • Troubleshoot logistical challenges associated with workload and study execution
  • May be involved in scheduling consultants and contractors for specialty procedures per Protocol or SOP requirements, as needed. Maintain consultant and contractor calendar as needed
  • May be involved in the creation or the verification of the individual study schedule
  • Assist in special projects as needed


  • Bachelor’s of Arts (BA), Bachelor's of Science (BS) or prior relevant experience
  • 3 plus years working in a research environment. Experience in a GLP environment preferred
  • The ability to work with Microsoft Word, Excel, Project, Info Path, Access, Outlook, and PowerPoint. Able to adapt easily to new software programs
  • The language skills required include, but are not limited to: the ability to read and interpret documents such as safety rules, operating and maintenance instructions, software manuals, study documents, and procedure manuals; the ability to write routine reports and correspondence; and the ability to speak effectively before groups of customers or employees of the organization
  • Ability to understand and perform basic math
  • Continual GLP training and training on applicable procedures and SOPs within the department
  • Must be able to work onsite at our Everett, Washington location


Altasciences is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin, and protected veteran status, or disability status.

Altasciences  uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.E-Verify.gov.

Other details

  • Pay Type Hourly
  • Required Education Bachelor’s Degree
  • Job Start Date Monday, December 7, 2020
  • Everett, WA, USA