Planning and Development Administrative Assistant

Why work for the Town of Canmore:  You will have the opportunity to work with a team that is professional, dedicated and passionate about creating a sustainable and inclusive community; ensuring it continues to thrive structurally, environmentally and culturally into the future. As an organization, the Town of Canmore exists to serve the community and visitors to Canmore, to support a sustainable future for all, and to ensure the most efficient and effective use of taxpayer dollars.

Position Overview: This is the perfect job for someone who desires to make meaningful and direct impacts in the community using their strong administration, organization, and customer service skills as a member of the Planning and Development Department. The duties include but are not limited to regularly responding to development-related customer inquiries and providing assistance via email, phone, and in-person; data entry and analysis; tracking department performance measures, implementing business improvements of an administrative nature; and other general administrative duties and projects. Acting as a clerk for committees and boards (i.e. Canmore Planning Commission)  and speaking confidently in public meetings is also a required aspect of this role. You will have the chance to further develop your exceptional communication, organization, and customer service skills in supporting all aspects of the department’s functions, initiatives, and projects. 

This is the ideal role for an individual who is not afraid to tackle a variety of tasks – no matter how big or small! Our ideal candidate will be a professional, personable, and supportive team player who can cultivate meaningful and collaborative relationships within your team and with the public. This role will be engaging with the public daily, so customer service and conflict resolution skills are an asset. To be the best fit for this position, you must have a genuine interest and experience in assisting members of the community, be detail-oriented and have strong computer skills.

Qualifications:

• Post-secondary degree, diploma in a related field such as Public, Office or Business Administration – required. 
• Technical training and certification in office administration or computer applications – asset.

Abilities and Experience:

• 3 years’ experience in an office environment handling complex administrative tasks- required 
• 3 years’ experience in a municipal administration environment- preferred  
• Experience electronically recording and transcribing concise and accurate meeting minutes – required 
• Advanced written and oral communication skills. - required 
• Exceptional customer service skills with the ability to deal effectively with difficult clients – required 
• Proficiently and efficiently uses computer operating systems, software and applications such as MS Office, CityView, Teams and Zoom. – required 
• Familiarity with Municipal Government Act, Land Use Bylaws and Land Titles Act/Office – asset
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Work Schedule

Monday to Friday 8:30 am to 4:30 pm (35-hour work week) flexibility required based on operational needs.

Salary & Benefits 

• Salary Range- $32.57 to 36.40 per hour to start. Compensation will be calculated based on the successful candidate’s related work experience and education.  
• Competitive benefits package, & health spending account 
• Generous RRSP matching plan  
• EDO-Earned Day Off program eligible position- Extra day off every three weeks
• Personal development & learning opportunities  
• Positive work culture  
• Hybrid Eligible Position (in-person presence required based on operational needs)
• Work-Life Balance  

Closing Date for Applications: This posting will remain open until Sunday, April  14, 2024, at 10:59 pm MST.
 

How to Apply: To apply, please upload your cover letter and resume (PDF or Word) and click the “Apply Now” button below. To help us learn more about you, in your cover letter please clearly detail the following:

1. Why do you want to work as an Administrative Assistant for the Town of Canmore?
2. What skills, experience, and (most importantly) attitude will you bring to enhance the team and enrich our community?