FT Development Project Coordinator - 6 Month Contract (Hamilton)

Hamilton, ON, Canada Req #50
Tuesday, April 27, 2021
Come Build Hope and Homes with Us!


Full Time Development Project Coordinator - Contract
Hamilton, ON
Closing Date for Applications: May 11, 2021


Our Mission: Indwell is a Christian charity that creates affordable housing communities that support people seeking health, wellness, and belonging.

Description: Reporting to the Project Manager, the Development Project Coordinator assists the Project Manager in planning, implementation, and tracking affordable housing development projects undertaken by Indwell. The Development Project Coordinator contributes to successfully delivering the broad spectrum of development activities involved with project delivery, including administrative assistance as needed. 

Hours of Work: 40 hours per week as scheduled. This is a temporary contract position of approximately six months, with the possibility to become a permanent position. 


Duties for This Position Include:


·Assist with assessing and implementing the project feasibility, planning, financing, and construction of housing developments, as outlined below:  

o    Project Management – prepare and maintain documents used to track the project scope, schedule, and budget (key performance indicators); assist in monitoring them throughout project phases; aid in creating detailed work plans and schedules that identify and sequence project activities; create and update timely and detailed project reports 

o    Project Feasibility – analyze potential property and development sites for acquisition; develop draft pro forma models for project financial feasibility; support the preparation and processing of planning applications; draft feasibility reports to share with clients  

o    Project Financials – prepare project paperwork and documentation including project invoices and purchase orders; draft funding applications and ensure submissions are complete; assist in financial draws from project funding sources; assist in the developing and tracking of project budgets including capital, operating, and cash flow budget projections 

o    Procurement - work with Development team to secure appropriate sites, retain necessary consultants, and secure suitable contractors to deliver on projects 

o    Stakeholder Coordination – coordinate and organize events and meetings for clients, civic leaders and neighbourhood groups, community partners, and peers; coordinate tasks and meetings with consultants 

o   Communication and Reporting – Prepare and write professional documents, including feasibility reports, business cases, funding proposals, financing applications, project charters, and project progress reports; undertake regular communication by email, in-person meetings, phone and video calls; manage electronic and physical files to ensure all project information is organized, appropriately documented, and secure; create presentation slides and talking points as required; take transparent and accurate minutes and prepare final overview and records of meeting  


·   Provide Clerical and Administrative Support to the Development team, as outlined below: 

o    Provide research and solutions to general inquires and needs of the department 

o Provide clerical support to the development team by assisting with paperwork and documentation, including invoicing, purchase orders, scheduling, processing supplier and contractor invoices 

o    Provide administrative help with corporate records and archival material 

o    Maintain client relations

o   Organize internal and external meetings related to Development team activities 


·    Perform other duties as may be required.  

 Education and Experience

  • Completion of a four-year technical degree
  • Three months of related work experience
  • Experience in a not-for-profit setting is preferred
  • Industry experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements
  • Experience in the fields of architecture, construction, real estate development, or municipal planning is considered an asset
  • Intermediate ability to use Microsoft Office including Microsoft Project
  • Knowledge of Google Suite is considered an asset
  • Knowledge of Adobe Suite is considered an asset
  • Advanced written and verbal communication in English
  • A G-class driver's license is considered an asset


To apply:  Please apply online with resume and cover letter at  We thank all applicants; however, only applicants that are being considered will be contacted.

Accommodation will be provided in all parts of the hiring process as required under Indwell’s Employment Accommodation policy. Applicants need to make their needs known in advance

Personal information submitted will be used only for employment opportunities within Indwell in accordance with the Freedom of Information and Privacy Act.

Other details

  • Pay Type Salary
This posting is inactive.
  • Hamilton, ON, Canada